Purchase Management - III |
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Order requisitions
An order requisition represents a request from the purchasing
department to procure a certain quantity of a product, or
a service, by a specific date.Order requisitions can be prepared
automatically in the CANIAS ERP System from material requirements
planning (MRP) data or manually on the screen.
Order management
In the CANIAS ERP System orders can either be made manually
or through a contract after the release of an order requisition.
Thanks to the high level of integration in the CANIAS ERP
System, only a few entries need be made in order to make a
new order.
Ordering through an Order Requisition: If a product is released
by an order requisition, all data relating to this order requisition
can be accessed by the user merely by giving the products
order item number.
Ordering from a Contract: When the contract was drawn up,
all the conditions and terms recorded are included in the
order. Contracts are a special form of order, and are activated
when the user so requests (see 'Contracts').
Manual Ordering: In the CANIAS ERP System even manually
made orders can be automated through recorded purchase information
data. The best way to enable this is to record the purchase
conditions for all the products of permanent suppliers in
the purchase info records of the system. By referring to the
data in a purchase info record when making an order, the number
of new entries necessary is kept to an absolute minimum.
Structure of an order
An order comprises:
- Order Header
- Order Item
- Order Text.
All other information at header and item level is activated
through the keyboard. In this way, all data concerning suppliers,
creditors, contact persons, delivery conditions, terms of
payment and bonuses can be seen directly from the header data
or by using function keys. Every additional data are edited
in the purchase order item respectively taken from a purchase
requisition or a purchase information into the purchase order
item.
Order control
Various functions in the order management system serve to
check and verify the validity of orders in the CANIAS ERP
System. With the function keys, data concerning the status
of the order at item level can be displayed; this data includes
whether the order has been received and/or recorded in the
accounts; and the size of the order. In addition, points of
tolerance, delivery status, delivery date, etc. can be displayed.
Outline agreement
Outline agreements are long-term, fixed agreements with a
particular supplier.
Contracts and delivery plans are kept separately in the system.
Contracts and delivery plans differ from outline agreements
(in which orders are placed according to immediate needs)
because the delivery dates are not fixed in a contract. In
a delivery plan, the dates of delivery are precisely defined,
whether for full or part-order deliveries.
An outline agreement comprises precisely defined conditions
and delivery specifications which have been agreed on with
the supplier, such as:
- Type of outline agreement
- Value contract
- Quantity contract
- Set conditions
- Discounts and quantity variations
- Quantity and type of business activity
- Validity of datesOutline Agreements can be made both at
company level (for more than
one plant, linked together) and at plant level (where each
plant is autonomous).
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