Financial Accounting - III |
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Structure of Financial Accounting
Accounts
Apart from managing general ledger accounts, also sub-ledger
accounts are managed, especially vendor and customer accounts.
Accounts can be kept in any currency.
Documents
In the financial documents all relevant data like account
number, posting date etc. are stored. Editonally purely information
fields like posting text, material type, customer name and
so on can be saved.
Invoice Verification
The invoice verification is the point of intersection between
purchase and accounts payable. Data comes from the CANIAS
ERP Modules purchase and inventory management. The accountant
is able to look at all important data to order items in a
list-box. When a received invoice is ok, a simple mouse click
on the order item is enough, to
- update data records for order items,
- generate postings on general ledger accounts (payables, delivery costs, input VAT and
- goods issue/goods receipt),
- generate a posting on an account corresponding to the vendor.
This posting is treated as so-called Open Item. It controls
the outgoing payments (in accordance with the maintained cash
discount data of the vendor master record).
Open Item Management
The open item management supports in the accounts receivable
and accounts payable the posting of payment receipts and the
outgoing payments.
Both with invoice verification and when posting outgoing invoices,
documents will be posted as open items. While posting those
figures can be displayed. He can choose among different selection
criteria (for example he can search for vendors/customers).
Again, a simple mouse click is enough and the open invoice
will be posted as paid or ordered for payment. Obviously,
an accountant is also able to post to each open item partial
payments, as well as to change payment conditions.
Payment receipt monitored verifies from an anccounts receivable
point of you, if all payments due are received. If this is
not the case, the system induces the dunning process.
Fiscal Year and Fiscal Period
Number and duration of the booking periods are freely adjustable
by the user.
Balance Sheet and Profit and Loss Statement
The user is able to create its own balance sheet and profit
and loss statement according to his needs in numerous versions
and at any time.
Journal
The accountant is able to look at or to print out a journal
at any time.
Justifications
A justification is allocated to each menu point in order to
ensure that only certain employees can prepare balance sheets
or PLAs, and that only the authorized accountant can assign
payments.
Print Functions
Balance sheet, profit and loss account, journal and account
sheets, as well as other evaluations, can be printed directly
from the application.
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printable-version